NOTE that successful application does not guarantee appointment, but does allow for development opportunities in preparation for possible consideration.

Main Purpose: To assist in all administrative matters relating to Talent, Training and the Skills Development function of the company.

Key Performance Areas:

• Administer and print training certificates.
• Make arrangements for training logistics (booking of venues, accommodation, lunches, etc.).
• Collate and check all training information received from the sites for monthly reporting on the Annual Training Report (ATR).
• Ensure that the required input in, relating to training, is loaded on the SAGE System and up to date.
• Obtain accreditation certification of Safety Providers.
• Document management for all external training.
• Document management for the SAGE System.
• Ensure data integrity at all times and conduct quality checks on an ongoing basis.
• Attend to and check all training and educational assistance requests in order to facilitate learning in the organisation.
• Book internal and external training as per the requirements.
• Attend to quality assurance of Service Providers – Vendor Process.
• Obtain training information from various sites (attendance registers etc.).
• Ensure compliance from business pertaining to internal training processes.
• Provide internal customer service and assistance.
• Assist with tracking and monitoring the ATR.
• Assist with Training Request check list.
• Assist with merSETA administrative support (grants, registrations etc.).
• Assist with ATR and WSP annual submission.
• Assist with the registration of Learnerships and Apprenticeships.
• Assist with any administrative and operational duties as required from time to time.
• Assist with weekly cost reporting, administration and filing for the Training department.
• Assist with financial and tender-related responsibilities include document and audit readiness for all of above.
• Assist with JobTalk collation.
• Any other job-related duties as required from time to time.

Competencies/skills:

• Is target focused and meets deadlines; is punctual and keeps to schedules, is reliable in finishing tasks.
• Is focused on activity and work quickly; follows instructions and procedures; meets commitments by acting with integrity.
• Behaves ethically and justly; is discreet and maintains confidentiality; meets commitments by acting with integrity.
• Is meticulous in finding errors; ensures accuracy by being thorough and checking details’ produces high quality work by being detailed.
• Manages tasks by being organised and methodical; applies technology as a means to evaluating data; sets priorities for tasks.
• Is lively and projects enthusiasm; is talkative in making contact; is focused on interacting and networking with people.
• Ability to plan and coordinate activities.
• Good administrative skills.
• Good verbal and written communication skills.
• Ability to build good relationships.
• Problem solving abilities.

Preferred Requirements:

• Grade 12/N3.
• Registered for relevant certification (Assessor, Moderator. SDF) with Education and Training Quality Assurance (ETQA) body would be highly advantageous.
• Qualification in Administration and/or Training Coordination would be advantageous.
• 1 – 2 Years’ experience as an Administrator or Training Coordinator.
• Technical training administration background.
• Knowledge of Skills Development legislation, levies and grants.
• Knowledge of SETA systems would be advantageous.
• Computer literate (MS Office and SAP).