Main Purpose: To carry out company secretarial legal administration functions and perform secretarial duties for the Executive GM: Legal and Internal Control Manager.

Key Performance Areas:

• Maintain and update Company Registers.
• Provide assistance to external Company Secretary to ensure legal compliance.
• Prepare Board and Shareholder Resolutions.
• Maintain and update contract files/agreements, registers and advise on termination dates timeously.
• Ensure that the Lease register is up-to-date.
• Liaise with legal service providers.
• Facilitate conversion of AFS into format required by CIPC, including completing statutory questionnaires for each company.
• Maintain and update Beneficial Ownership register at CIPC for each company.
• Arrange, and prepare all documentation for, Board Meetings and AGMs.
• Arrange and coordinate flights, accommodation and catering as required.
• Maintain and update schedule of memberships in associations.
• Complete and submit statutory forms accurately and within deadlines.
• Capture invoices on the SAP system and track processing to ensure timeous payments.
• Upload all relevant documents on the internal document control system.
• Assist Retirement Fund Administrators with arranging presentations, and signing of documentation, etc.
• Coordinate/arrange internal and external meetings.
• Act as secretary for Social and Ethics Committee, taking minutes, and coordinating meetings.
• Assist with various compliance initiatives and take responsibility for logging compliance related issues on the GEH tool.
• Provide secretarial support to the EGM: Legal.
• Cooperate with external auditor requirements by completing detailed statutory compliance questionnaires, and providing documents, etc.
• Consolidating and providing Know-Your-Customer / FICA requirements to requestors.
• Any other job-related duties as required from time to time.

Competencies/skills:

• Conforms and adheres to rules, closely follows instructions and procedures, minimises risks by complying with processes.
• Is meticulous in finding errors; ensures accuracy by being thorough and checking details; produces high quality work.
• Is target focused and meets deadlines; is punctual and keeps to schedule; is reliable in finishing tasks.
• Projects enthusiasm; is talkative; and focused on interacting and networking with people.
• Behaves ethically and justly; is discreet and maintains confidentiality; meets commitments by acting with integrity.
• Is articulate in giving presentations; is eloquent and explains things well; projects social confidence.
• Manages tasks by being organised and methodical; plans activities systematically; and is able to prioritise
• Excellent written and verbal communication skills.

Preferred Requirements:

• Grade 12.
• Diploma/Certificate in a relevant field would be advantageous.
• 5 Years’ overall PA an administrative experience.
• 1-2 Years’ experience in a legal department or regulatory environment.
• Knowledge of legal and regulatory practices and procedures would be advantageous.
• Computer literate (MS Office suite).